Elkhorn Lawn Care
Dashboard

Good morning 👋

Here's your operations overview for Elkhorn Lawn Care.

Manager View
🌿
15
Active Projects
💳
—
Past Due Invoices
📅
—
Irrigation Slots Open
Your Operations Modules
Click any module to open it.
Overall Build Progress
15 automation & process projects tracked
Invoicing & ARPlanning
Irrigation SchedulingPlanning
Operations Hub (this dashboard)Live ✓
Quote Follow-Up AutomationPlanning
Employee Onboarding & SOPsPlanning
💳 Invoicing & Accounts Receivable
Manage past due invoices, interest charges, and automated statement emails.
Past Due Invoice Emails
Auto-send reminders at 30, 60, 90 days
📧

Module In Progress

This will automatically email past due invoice reminders at configurable intervals using Gmail.

Interest & Statement Emails
Apply misc interest and send statements simultaneously
📑

Module In Progress

Apply interest to miscellaneous invoices and trigger a statement email to the client in one step.

📊 Commission Reports
Select a commission type to view, calculate, and export payouts.
💧
Irrigation Parts
Monthly · Upload Aspire allocation report · Tech level % rates · Nathan manager bonus
💰
Quarterly Upsell Sales
Quarterly · 5% of completed + paid upsell jobs · Per salesperson breakdown
📈
Division Growth Compensation
Quarterly · Nathan Kucera earns 1% of irrigation division revenue growth vs prior year
🌿
Fertilizing Production
Monthly revenue bonus · $30k=$150 · $35k=$300 · $40k+=$500
🚜
Mowing Commission
Foreman training bonus — 1.5% of trained crew revenue
🏷️ Irrigation Parts Price List
Manage retail prices for all irrigation parts. Upload the Aspire Catalog Item export to bulk-update, or edit individual prices below.
➕ Add / Update Item
🔍 Search Items
📋 Bulk Import / Export
Upload the Aspire Catalog Item export (uses Item Name + Override Price columns automatically) or any spreadsheet with Item Name and Price columns. New items are added, existing prices are updated.
Item Name Retail Price Actions
💧 Irrigation Scheduling
Client portal + staff slot view for spring turn-ons and winterizations.
Client Booking Portal
Clients pick dates by zip code
🗓️

In Progress

Clients select from available dates filtered by their zip code. Dates auto-close when cap is reached.

Staff Availability View
See open slots when clients call in
📋

In Progress

Real-time view of open irrigation slots synced to Google Sheets so office staff can answer scheduling calls instantly.

Admin Date Management
Set available dates & caps per zip
⚙️

In Progress

Ops managers configure which dates are available for each zip code and set maximum bookings per day.

📋 Daily Board
Today's crews by division — drag people and trucks to set up the day. Everyone sees the same board.
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⏱️ Time & Attendance
Clock in/out reminders, TSheets automation, and designer time tracking.
🕐 On the Clock (Live)
Real-time from QuickBooks Time
Clock In/Out Reminders
Automated reminders at set times
⏰

Coming Soon

Automatic reminders to clock in at start of day and clock out at a set time via TSheets + email/SMS.

Designer Time Tracker
Track time to customers & opportunities
🎨

Coming Soon

Let the designer log time against specific customers, properties, and Aspire opportunities from their computer.

📝 Quotes & Follow-Up
Automated multi-stage email follow-ups after quotes are sent in Aspire.
📤

In Progress

When a quote is sent in Aspire, this module will automatically trigger follow-up emails at configurable intervals (e.g. Day 3, Day 7, Day 14) using different email templates per stage — and stop the sequence automatically if the quote is accepted or declined.

Also includes: Field Quotes for Irrigation Techs

Techs will be able to generate and send basic irrigation quotes directly from the field without needing to return to the office.

📥 Lead Management
Make sure no lead goes cold after hours.
🌙

In Progress

Auto-respond to website inquiries and missed calls after hours so leads don't go cold overnight. Responses are intelligent and branded to Elkhorn Lawn Care.

🔔 Notifications
Incoming alerts — ideas, SOP edit requests, and dashboard activity.
🗂️ Org Chart
Company structure & role planning — add roles, assign people from QuickBooks Time, set who reports to whom, and jot notes per role.
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👥 Team & Crew Dashboard
Add, edit, and manage production team members by division.
📚 Onboarding & SOPs
Choose a section to get started.
📋
SOPs
Standard Operating Procedures — how-tos, Loom videos, and process documents organized by department
Open SOPs →
🎓
Onboarding
New hire checklists, role overviews, training materials, and company policies for every department
Open Onboarding →
🎨 Designer Time Tracking
Track design time against customers, properties, and Aspire opportunities.
🎨

Coming Soon

A simple interface for the designer to log time against specific customers, properties, meetings, and Aspire opportunities — right from their computer.

🔗 Aspire Integration
Direct connection to Aspire landscape software.
🔗

Coming Soon

A direct Aspire connector is not yet available. When it is, this module will allow two-way syncing with your Aspire data for invoicing, scheduling, quotes, and more.

🚜 Production Team View
A simplified view for foremen and field crews.
🚜

Coming Soon

A stripped-down version of this dashboard designed for foremen and production crews — showing only what's relevant to them: schedules, SOPs, messages from ops managers, and daily checklists.

💬 Team Texter
Send SMS messages to your production crew
Team Members
Compose Message
No recipients selected — check names on the left
Quick Templates
0 / 160
Select recipients and type a message.
Send Log

Messages you send will appear here.

🔧 Equipment & Maintenance
Fleet tracking, maintenance work orders, and parts inventory.
Edit # Type Year Make Model VIN / Serial # Plate Mileage Meter Hr Engine Serial # Purchase $ Est. Value Assigned To Status Schedule
📅 Meetings
Run recurring meetings, log the scorecard, and track action items & ideas. Synced across devices.
🗺️ Dev Roadmap
Track future dashboard features and improvements. Admin-only. Synced across your devices.
+ Add New Roadmap Item
⚙️ Admin Controls
Manage user accounts and control which modules each person can access.
⚠️ Master account only. Changes take effect on each user's next login.
➕ Add New User Account
or fill in manually below
Click a person's name row to expand/collapse
📚 SOP Visibility
Control which team members can see each SOP. Admins always have full access.
📝 SOP Edit Requests
Pending requests from team members to update an SOP.
🧠 AI Knowledge Base
Answers flagged as helpful — auto-used to answer future questions for everyone
Click Refresh to load.
🚀 Crew Launch Time Bonus Tracker
Track daily crew departure times and calculate foreman, fast launch, and manager bonuses.
⏳ Connecting to live sync...
▼ ⏰ Master Target Times
▼
👷 Preset Crew Assignments
Set recurring crew members per foreman. These auto-fill the daily log and can be changed each day.
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Daily Entry Log
Default target: 8:05  |  Disqualifier: 25+ min late = no bonus entire month
No Work Date ⇅ Day ⇅ Wk ⇅ Foreman ⇅ Clock In Left Yard ⇅ Time on Clock Target Status ⇅ Disqualifier? Disqualifiers Approved Late Reason Notes Crew Members ⇅
🏆 Foreman Monthly Bonus
Foreman Days On Time On-Time % Bonus
95-100%=$200 | 90-94%=$150 | 85-89%=$100 | 80-84%=$75 | <80%=$0
📊 Manager Weekly Bonus
Each manager's bonus is based on their division's weekly on-time %. A week that crosses a month boundary counts once, in the month holding most of that week's workdays. 95-100%=$150 | 90-94%=$100 | 85-89%=$50 | <85%=$0
⚡ Fast Launch — Monthly Winner ($50 Gift Card)
⏱️ Average Time on Clock — by Foreman
Average time from clock-in to leaving the yard, across all worked days this month (lower is faster). Covers every launch division.
Foreman Division Days Avg Time on Clock
⏱ QuickBooks Time — Clock-In Matching
Match each foreman to their QuickBooks Time name. When you open this tab, blank clock-ins fill in automatically — existing times are never overwritten.
💡 Ideas & Feedback
Have a suggestion for the dashboard? Submit it below and it'll go straight to James.
📬 Recently Submitted Ideas
No ideas submitted yet in this session.
🤖 Elkhorn AI Assistant
Ask questions about your job, equipment, SOPs, and more. Responds in English & Spanish.
WHAT DO YOU NEED HELP WITH?